Business/Office Manager - System/LAN Administrator

 

Responsible for the general management and accounting functions for the Lansing Corporate office and our branch office in Frankenmuth.  Responsibilities include supervision of five office personnel, cash flow analysis, sales reports and projections, financial statement preparation, payroll and benefits management, ACCOMPLISHMENTS: Selected, installed and implemented a networked computer system utilizing a Novell network, an eight module integrated accounting system (MAS90), Lotus 1-2-3, dBase III Plus, and software used to communicate with vendors.  

I trained and supported 12 employees in the use of the computer and software.  Replaced the following procedures that were manual, with an automated system:   SALES REPORTS:  Sales-thru-office information was translated from the MAS90 accounting system to Lotus 1-2-3 where Direct Sales figures are added to it.  Information was then translated to a dBase file where it was merged with a master file for specialized quarterly reports.  The Lotus worksheet information was then manipulated and sorted down into specialized individual sales reports per salesman.  The same master Lotus worksheet was then merged with YTD information for yet another specialized YTD report for a compiled report of salesmen sales totals, margins, and margin percentages.  The master Lotus worksheet is also used to prepare a YTD report by Principal.

CONTRACT INFORMATION: Developed programs using dBase III Plus to automate the recording of large General Motors contracts (500 items +) and purchase history for screen display and printout.  These programs are also written to be able to track quotation information. It was my goal upon joining A. D. Schneider in 1986, to completely automate the corporate office in Lansing and the branch office in Frankenmuth.  This goal was accomplished within the first year and a half of employment.

 

H/R Responsibilities: 

·         Recruit, interview, check references.  Involved in first and final interviews for non-office positions.  Made hiring and termination decisions for all office staff.

·         Process payroll including preparation and filing of tax returns, benefits and pension administration and personnel duties for 15 employees.   Lotus 1-2-3 spreadsheets were used for tracking such information as  a) fiscal year wages for pension calculation purposes  b) salesmen commission accruals (information not available thru MAS90 system) c) Company vehicle information  d) census information for disability insurance purposes.

·         Created Employee Manual, outlining policies, benefits, and organizational goals.  Assures that HR policies are up-to-date, are in alignment with organizational approach, are in compliance with regulatory requirements, and are effective in achieving organizational goals.

·         Anticipate and plan for future staffing. Develop new strategies and programs to attract candidates.

·         Established and worked within approved budget.

·         Formulate and recommend program goals and objectives in all areas of employee relations/employment.

·         Had an effective performance management process, including competency assessment, feedback/development, corrective action in place.

·         Provided appropriate training to staff to increase competency and efficiency.